Facility Operations Assistant

Nature of work: This position is responsible for administrative and manual work involving and variety of duties related to facility operations, purchasing and distribution of supplies, asset and surplus property management.

Performs varied tasks such as being responsible for receiving, storing, maintaining and issuing campus supplies, materials and general hardware. Use of the computer maintenance management software (CMMS) applications, ability to generate reports and analyze data to make decisions is central to the work of this position. Work also involves determining inventory levels, preparing bid sheets and purchase orders for vendors, packaging and delivering supplies to departments based on routine requests. Work also involves the collection of surplus property and the storing of surplus property through appropriate channels. This position helps coordinate building moves when facilities are renovated or staff relocates. General supervisory oversight is provided for this position.
Examples of Work Performed:

• Load and unload shipments using skilled equipment operations
• Supports Motor Pool by helping coordinate transportation requests and preparing TSB vehicles for use
• Supports Facility Services administrative needs including answering the phone and customer notifications, assigning Work Orders, and coordinates time sheets
• Assists in general and winter maintenance support
• Provides purchase information concerning requested items upon departmental request
• Coordinates identified campus surplus property to store or prepare for disposal through appropriate surplus property channels, and documents disposal method
• Maintain work environments in a clean and safe manner according to department policy and procedures
• Provide support of Campus needs through professional customer service, independent thinking, and organizational skills.
• Communicate effectively and professionally with the public, vendors, staff, and students
• Assemble and disassemble furniture
• Other duties as assigned

Required Qualifications: 

• Any minimum level of education, experience or training which provides the required skills, knowledge and abilities needed to perform the assigned work
• Must possess a valid driver’s license
• Must be able to operate rough terrain forklift and utility vehicles
• Ability to work in extreme hot or cold; bend, crouch and climb; assist in safe lifting in excess of 75 pounds; and, sufficient strength to perform assigned tasks
• Strong people and customer service skills

Physical Demands:

• Must be able to operate rough terrain forklift and utility vehicles.
• Ability to work in extreme hot or cold; bend, crouch and climb; assist in safe lifting in excess of 75 pounds; and, sufficient strength to perform assigned tasks.

Preferred Qualifications: 

• Graduation from Senior High School or equivalent supplemented by three or more years or experience in storeroom inventory and supply delivery work
• Computer Knowledge Word, Excel, ability to learn ESS, SAP, TMA, and mobile devices
• Strong people and customer service skills
• Knowledge of various types of materials, supplies and general hardware utilized within a campus facility
• Knowledge of storeroom methods and practices
• Knowledge of inventory processes and procedures
• Ability to prepare, document and maintain inventory and supply records and reports
• Ability to perform routine mathematical calculations
• Ability to communicate effectively both orally and in writing with the general public, local vendors and a diverse staff and student population
• Ability to schedule work to meet deadlines